Top Accessories to Enhance Your Meeting Bar Setup

As hybrid work models become the new norm and businesses continue to rely on video conferencing to stay connected, the demand for efficient and high-quality communication tools has skyrocketed. Devices like the meetinbars a40 have simplified the modern meeting room with their all-in-one design. But to get the most out of your meeting bar, the right accessories can make a world of difference.

This guide explores the top accessories that can elevate your meeting bar setup, improve productivity, and enhance the overall collaboration experience. Whether you're optimizing a corporate boardroom or a remote huddle space, these additions are designed to bring out the full potential of your meetingbars a40.

Why Accessories Matter in a Meeting Bar Setup

Meeting bars, especially models like the meetinbars a40, are engineered to simplify setups by combining cameras, microphones, and speakers into one unit. However, every meeting space has unique challenges—room size, lighting, acoustics, and connectivity—all of which can be tackled with the right accessories.

From better cable management to acoustic treatment, these add-ons don't just enhance performance; they also contribute to a cleaner, more professional aesthetic.

1. Wireless Presentation Systems

One of the biggest frustrations in any video conferencing setup is dealing with tangled HDMI cables and compatibility issues. Wireless presentation systems like Yealink WPP30 or Barco ClickShare allow users to share content instantly from their laptop or mobile device without a single cable.

Benefits:

• Plug-and-play with most meetingbars a40 models
  
  

• Compatible with Windows, macOS, and mobile devices
  
  

• Encourages seamless transitions between presenters
  
  

Latest Update:

Yealink’s WPP30 now includes auto-pairing with A40 models through an integrated button, removing the need for manual device discovery.

2. Touch Control Panels

While the A40 can be managed via remote or app, a dedicated touch control panel offers quicker, more intuitive control over meetings. The Yealink CTP18 is a popular choice, providing direct access to calls, camera angles, and screen-sharing options.

Why It’s a Must-Have:

• Reduces dependency on laptops for call control
  
  

• Minimizes setup time before meetings
  
  

• Provides access to room calendar and scheduling tools
  
  

The latest firmware update now allows touch panels to control multiple meetingbars a40 units in connected room configurations.

3. External Microphone Pods

While the A40 includes an 8-microphone array, in larger or acoustically challenging rooms, adding an external Yealink VCM36-W wireless microphone can ensure everyone is heard clearly.

Key Features:

• Wide 20-foot pickup range
  
  

• Echo cancellation and noise suppression
  
  

• Wireless operation with up to 24 hours battery life
  
  

These microphones seamlessly pair with meetinbars a40 and are ideal for roundtable setups or classrooms with distributed seating.

4. Acoustic Wall Panels

Poor acoustics can derail even the best video conferencing experience. Echo, reverb, and outside noise make it hard for participants to concentrate. Installing acoustic wall panels helps absorb sound, especially in glass-walled or large rooms.

Benefits:

• Enhances speech clarity during meetings
  
  

• Reduces audio bounce and background noise
  
  

• Aesthetically blends into modern office design
  
  

Popular brands like Auralex and ATS Acoustics now offer office-friendly designs that combine noise absorption with visual appeal.

5. PTZ Camera Add-Ons

While the A40 features dual 4K cameras with auto-framing, some meeting spaces may require more flexibility. PTZ (pan-tilt-zoom) cameras can be added for wide spaces or for more dynamic broadcasting needs such as webinars or hybrid classrooms.

Integration Tip:

Ensure the PTZ camera is compatible with the A40's USB input or NDI support. Most third-party cameras now offer seamless compatibility through Yealink’s updated firmware.

6. Room Booking Panels

For businesses with high meeting room turnover, room booking displays like the Yealink RoomPanel can be a game-changer. Mounted outside the room, these panels show availability, current meetings, and allow instant booking.

Advantages:

• Reduces double bookings and scheduling conflicts
  
  

• Syncs with Google Workspace and Microsoft 365
  
  

• Adds professionalism to the office environment
  
  

The RoomPanel now includes LED indicators that change color based on room status, offering at-a-glance availability.

7. Camera Privacy Shutters

In industries where confidentiality is key—like legal, healthcare, or finance—camera privacy covers offer peace of mind when meetings are not in session.

Features:

• Physical cover for camera lens
  
  

• Slides or snaps easily into place
  
  

• Compatible with meetinbars a40 and other Yealink models
  
  

These low-cost accessories are increasingly mandated by IT compliance departments and can be purchased in bulk for corporate offices.

8. Wall and Ceiling Mount Kits

Optimal placement of your meeting bar impacts both audio pickup and camera angles. Wall and ceiling mounts are essential for custom installations, especially in larger or unconventional rooms.

Mounting Kits for A40:

• Wall brackets that keep the unit flush with the wall
  
  

• Adjustable ceiling mounts for central room audio pickup
  
  

• Secure installation options to prevent theft or tampering
  
  

Yealink's latest mounting kits now support tool-less adjustments, speeding up deployment in large-scale installations.

9. High-Speed USB Hubs & HDMI Extenders

If your setup involves multiple screens or peripherals, USB hubs and HDMI extenders can streamline connectivity without reducing signal quality.

Use Case:

• Large conference rooms with multiple displays
  
  

• Interactive whiteboard integration
  
  

• Simultaneous content sharing from multiple devices
  
  

Look for USB 3.0 or HDMI 2.1 compatibility to support the high-resolution video output of the meetingbars a40.

10. Surge Protectors & UPS Devices

Power protection is often overlooked until it’s too late. A UPS (uninterruptible power supply) or advanced surge protector ensures your A40 stays safe during outages or surges.

Must-Have Features:

• Automatic voltage regulation
  
  

• Battery backup to complete ongoing meetings
  
  

• Multiple output ports for peripherals
  
  

This is particularly important for organizations that run mission-critical video conferencing sessions.

Bonus: Smart Room Sensors

Environment plays a huge role in meeting quality. Smart sensors can monitor temperature, air quality, lighting, and occupancy to automate room settings based on preferences.

Smart Integration:

• Works with smart lighting systems to adjust brightness
  
  

• Sends alerts for CO2 levels or room usage
  
  

• Integrates with Yealink’s ecosystem via the latest SDK
  
  

These tools help facilities managers improve room utilization and ensure an optimal meeting experience.

Final Thoughts

While the meetinbars a40 is a robust, all-in-one video conferencing solution, your setup’s success depends on the ecosystem built around it. The right accessories don't just improve functionality—they transform how your teams collaborate, share ideas, and make decisions.

As the hybrid work landscape evolves in 2025, investing in the right tools ensures your meeting space is always ready, professional, and future-proof.

So whether you're upgrading a single room or rolling out a large deployment across global offices, these accessories offer the customization, control, and comfort today’s dynamic teams need.